HireHop Equipment Rental Software

Accounting integration
Multi depot
Multi user
Asset tracking
Jobs and projects
Email integration
Maintenance management
Route Planner
Secure Online Payments

Accounting integration

Seamlessly synchronise your invoices, credit notes, payments and contacts between HireHop and Sage

Seamless integration

Synchronise contacts - All contacts created in HireHop are automatically sent to Sage when they are used in an invoice.
Synchronise invoices and credit notes - As soon as an invoice is authorised in HireHop, it is immediately sent to Sage behind the scenes without the need for any integration
Paid invoices - All invoices marked as paid in Sage are also updated in HireHop as paid
Payments - Payments from customers using HireHop's online payment plugin, or payments manually entered into HireHop are automatically synced with Sage

Manual synchronisation

Alternatively, you can choose to buffer all invoices, credit notes, contacts and payments in HireHop until such time you want them to synchronise.

Multi depot

Add as many depots as you want, as well as depots inside other depots, for instance if you have more than one company trading from the same address

Depots and virtual depots

Have a virtual depot, being a sub depot within another depot, like another trading name or company.
Assign users to a depot, separate VAT/tax details and even customise barcode numbers for each depot.
Have a different Sage instance integrate with one or many normal or virtual depots if you have more than one company and have more than one Sage subscription.
Brand each depot by adding a logo and various background PDF stationary to each depot

Multi user

Add as many users as you want, but only pay for the ones that are active.

Users can personalise their HireHop

Login with Microsoft, Google or with passwords
Each user can personalise what language HireHop is in, the theme and the layout.
Detailed logging kept of a users actions in accordance with GDPR so you can see what changes each user did throughout the system.
Each user can link HireHop to a variety of email accounts, sending emails from any chosen email address.
User permissions for each user or group permissions, limiting what users can do and see.
Administrator users have additional privileges, so make as many or as few users administrators as you want.
Limit locations where a user can use HireHop.

Asset tracking

Track your assets, where they are, usage, repairs and servicing as well as scheduling services and tests.

Asset tracking

Transfer between depots - Transfer an asset between depots or use internal hires
Barcodes - Barcode each asset
Repairs - log repairs and the costs
Testing - Schedule and record tests with intervals and print reports and certificates like LOLER, PAT and Tag and Test
Usage - Keep track on hours/length/fuel used
Telematics - Link to your telematics page to track the geolocation of your assets.
History - Records of every time an asset was used, where and when

Jobs and projects

Create as many rental jobs as you want and group specific jobs within projects

Jobs and projects

Assign custom pricing rules to a job
Store emails, files and notes within a job
Store and recall archived quotes or even parts of quotes from within a job
Issue invoices from within a job or a project
Issue purchase orders from within a job or project
Copy and paste items between jobs
Manage each contracts within a job

Email integration

HireHop integrates with your Microsoft 365, Gmail, Microsoft Exchange and standard SMTP servers, enabling you to send emails using your email addresses from your email servers from within HireHop.

Full email integration

Whether your email is provided by Microsoft 365, GMail, Microsoft Exchange or a standard SMTP and IMAP email server, HireHop can synchronise with all of these.
Sending an email from HireHop will also save the email in your sent folder
Each user can have as many different email addresses as they want
Emails not only saved in your sent folder, but also within jobs on HireHop, allowing you to see all job activity without having to create numerous emails folders within Outlook, etc.
Send bulk mail to selected contacts in your address book from within HireHop to help you market new products.

Maintenance management

HireHop’s Maintenance module is a new mobile friendly screen that will allow the workshop to see all their active workshop jobs, damaged items, tests, services and tasks. You can scan one or multiple barcodes or select assets from the list and record tests, services and maintenance orders or bulk update asset details, such as assigning them to new stock items or transferring them to another depot. The Maintenance module is accessible from Management, or from the menu button on the top right of any screen.

Route Planner

Add deliveries, collections or other transport requests in jobs, then in the route planner, assign them to your own vehicles or even temporary rented ones. From within the route planner, HireHop can plot routes for the vehicles and even allow drivers to open the routes on Google Maps to use sat-nav. You can see vehicle weights, assign drivers and assistants, visually see on a map routes and locations as well as print or email delivery and collection documents. We have also added the auto-creation of deliveries, collections, etc. In Labour management, you can set an item to automatically add a delivery, collection or other transport to a job, so when you add let’s say a delivery to the supplying list, it will automatically create a delivery for the route planner and mark the supplying list item as “no shortfall”, meaning it doesn’t need a purchase order to stop it going red.

Secure Online Payments

When sending clients an invoice document, you can include a link that when clicked, it takes your customer to a page branded with your logo, showing an invoice, the balance and all other details. The page allows them to pay online using a credit or debit card in over over 135 currencies. Accounting apps HireHop integrationYour customer can pay either the entire amount or part of the invoice. As soon as the payment has cleared, the payment appears against the invoice in HireHop and gets exported to your accounting software. Payments can be made by the customer using any credit or debit card, as well as Google Pay, from almost every country in the world.