Selenity Expenses

UK Leader in Compliant Expenses

Expenses Mobile App

Record, submit and approve expenses on the go. OCR Receipt Scan and GPS mileage capture automatically populates claims. The entire claim process is managed in the palm of your hand.

Receipt Scan

  • OCR technology scans receipts and automatically populates expense claims.

Corporate card reconciliation

  • Add expenses items against corporate cards transactions or match existing items to your statement.

Full mobile submission

  • Submit, track, and approve business expenses on the go.

Accurate mileage validation

  • Capture mileage with GPS technology that logs your start and finish locations.

Corporate card reconciliation

  • Match transactions to existing items or add as new against your statement.

Driver Compliance Pack

Driver Compliance Packs provide automated driving licence, MOT and Tax checks along with insurance validation ensuring compliance with legislation and improved efficiency.

Driver Check

  • Automatic checking of driving licence validity along with records of entitlements and endorsements using data sourced from the DVLA.

Insurance Check

  • Expert insurance validators ensure the vehicle insurance documents which claimants have provided is correct, and their insurance allows them to travel on business.

Vehicle Check

  • Automatic checking of vehicle tax and MOT.

Vehicle Details

  • Automatically populates make, model, vehicle type, and engine size from the registration number.

Reporting Suite

Over 120 built in reports provide insight into spend. Identify key areas of spend with intelligent data analysis and drive further change to make even more cost and efficiency savings.

Analysing Expenses Spend

  • Selenity Expenses spend management reporting provides the valuable information to report on and drill down to every items entered to ensure your employees are claiming accurately within your corporate T&E Policy revealing instantly: • Duplicate expense items • Expense items claimed during the weekend • Spend patterns • Inconsistent mileage to the same location • Employees claiming to travel to the same location on the same day • Expense items missing a VAT receipt • Most over claimed expense item • Most frequent and least frequent location/customers visited • Most frequent approvers approving out of policy expense items

Standard Reports

  • The 120 standard reports are grouped into categories to help you easily find your reports, facilitating optimised and simple querying and minimising the report creation time. Additionally, ‘Save As’ functionality is available to the user to duplicate a similar report, negating the need to build any additional reports from scratch.

Custom Reports

  • The report writing interface utilises a clear-cut 4-step wizard allowing you to create reports on data specific to your requirements. All reports can be viewed within the reporting module interface on screen with the powerful option to use the drag & drop function to build your report and drill right down to the information you need.

Accurate Mileage

Sophisticated route and mileage validation delivers 100% accurate mileage calculations. Intuitive flags can enforce automatic mileage deductions such as home-to-base.

Real-time mileage validation

  • When claiming mileage, employees can enter multiple places visited throughout the course of their duties taken each day, with the option to specify the number of passengers on a precise leg of the journey. By simply entering a journey start and finish postcode or a previously entered address name, the system will instantly calculate the correct mileage.

Home to Location Mileage

  • Selenity Expenses allows claimants to enter their journeys. A range of rules can be configured to support typical home to office/location calculations. The complexity is masked from the user, they simply enter the postcodes for their journey.

Enhanced Mileage Logic

  • The enhanced mileage functionality automates complicated rules around, lease car mileage, excess mileage, overtime, emergency callout and training mileage, relocation mileage and mileage threshold reduction.

Store Locations

  • Selenity Expenses allows addresses to be stored by any specified naming conventions. For example, this could include store names or branch numbers.

Expenses Mobile Capture

  • As well as entering postcode to postcode, Expenses Mobile allows you to capture your journey using GPS mileage capture. Simply hit start, add any stops along the way and then finish. The journey is automatically captured and added to your claim.

Corporate Card Reconciliation

Easily reconcile corporate card expenses. Match items to your digital statements on both desktop and mobile. Restrict cash claims being paid until card items are reconciled.

Corporate Cards

  • Upload an electronic card statement and Selenity Expenses will allocate transactions spend from the statement to the relevant claimants. The claimant can apportion the purchase and corporate credit card items and match to an item already created in the claim or create a new item within the claim. Selenity Expenses allows you to restrict cash claims being submitted until corporate card statements have been reconciled.

Automatic Corporate Card Import

  • It is possible to configure automatic corporate card providers, removing the need to manually import corporate card statements. Statement files will automatically be sent from your provider to Selenity Expenses and will then be processed and validated, ready for your claimants to reconcile their transactions.

Corporate Cards on Expenses Mobile

  • The corporate card reconciliation feature in Selenity Expenses is mirrored in Expenses Mobile. Expense items can be added at the tap of a button and snap of a receipt on your phone and then assigned to each item once the corporate card statement has been generated.

Integrations

Integrates with payroll, finance and HR systems including Sage. Information can be shared across your existing systems, removing the need to manually enter data.

Sage Interface

  • Selenity Expenses transfers information to your Sage software for seamless management of accounting and invoicing, ensuring accurate data and control for your finance department when managing financial data, as well as saving them time.

Financial Export

  • Create and schedule financial exports to easily share information with your existing payroll, finance and HR systems.

Selenity's API

  • The API opens the door for integration into existing implemented software including Human Resources, Payroll and Finance packages allowing applications and systems to share data and automate processes without the need of manual intervention.

Automatic Corporate Card Import

  • It is possible to configure automatic corporate card providers, removing the need to manually import corporate card statements. Statement files will automatically be sent from your provider to Selenity Expenses and will then be processed and validated, ready for your claimants to reconcile their transactions.

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